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Fleet

No more double-booked vans on the busiest installation Saturday

See which trucks, vans and service vehicles are available, assigned or in maintenance — tied to delivery routes and field crews so logistics never depends on a whiteboard.

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Fleet availability linked to dispatch, service and installation planning.

Expect by the end of 2026 or sooner
Vehicle park dashboard assigning fabrication delivery vans and service trucks to routes

Fleet chaos shows up as angry customers

Two crews need the crane truck at 7am, the sprinter is still at MOT, and nobody updated the shared calendar.

Without vehicle park management

  • Dispatch assumes a van is free because keys hang on the usual hook.
  • Service reclamations steal delivery vehicles without central visibility.
  • Insurance and MOT dates live in a folder nobody opens until it's urgent.
  • Fuel and mileage logs never reconcile to job costing.

With vehicle park management

  • Vehicle calendar shows assignments, maintenance blocks and availability.
  • Routes reserve the right vehicle type — crane, long-wheelbase, install kit.
  • Compliance reminders fire before MOT, insurance or inspection expiry.
  • Mileage and usage tie back to delivery and service jobs for costing.

When fleet runs on habit

  • Saturday install double-books the only vehicle with the glass rack.
  • A breakdown strands a façade delivery because no backup was planned.
  • Sales promises site survey visits without knowing which van is free.
  • Dealer drops miss cut-off because the long truck was on service unlogged.
  • Management can't answer true cost-per-delivery by vehicle.

When every vehicle has a schedule

  • Central fleet registry with type, capacity and equipment flags.
  • Booking conflicts blocked when routes overlap maintenance.
  • Assignment view links driver, helper and vehicle to each job.
  • Document store for registration, insurance and inspection dates.
  • Utilisation reports show idle days and overtime mileage patterns.

Fleet control for fabrication and field teams

Vans and trucks are production assets — treat them with the same visibility as your cutting line.

Vehicle profiles: capacity, crane, rack fittings and licence class.

Availability calendar integrated with logistics routes.

Maintenance and compliance scheduling with alerts.

Driver assignment and handover notes per trip.

Conflict detection when service and delivery compete for assets.

Odometer and fuel logging optional per vehicle policy.

Cost allocation hooks to jobs, routes or departments.

Historical trip log for disputes and insurance claims.

Assigning a vehicle to a delivery day

  1. 1

    Review demand

    Logistics sees routes needing specific vehicle types and load sizes.

  2. 2

    Check availability

    Calendar shows free assets; maintenance blocks are visible upfront.

  3. 3

    Reserve and notify

    Vehicle and driver attach to route; crew app reflects the assignment.

  4. 4

    Return and log

    Trip closes with mileage, issues and readiness for next booking.

Fleet management supports these modules

Dispatch coordinator scheduling window deliveries to dealers and installation crews on route board

Logistics & Distribution

Schedule deliveries to end users, dealers and on-site teams while keeping in-factory movement aligned with dispatch plans.

Project manager coordinating façade installation subcontractors and inspection schedule on master Gantt

Projects & Execution

Coordinate master schedules, subcontractors, field service, inspections and reclamations across every active job.

HR administrator managing employee records attendance and contracts for window factory staff

HR & People

Keep employee records, attendance, contracts and payroll workflows close to the production and service reality.

End double-booked vans and surprise breakdowns

Book a demo and we will map your delivery fleet to routes and installation Saturdays without calendar conflicts.

Book a demoBack to Smart Office hub
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Pyramid Software's RA Workshop — 15+ years, 51 countries, 2,000+ fabricators. Locally supported in Bulgaria by Delice Automatics Ltd, official Pyramid Software representative.

  • +359 (885) 82 17 84
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  • Golden Class 20, Stara Zagora, Bulgaria
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