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Administration & Security

Grow the team without losing control of who can change a quote or post a payment

Role-based access, team permissions, activity history and audit trails protect margin and data as you add showrooms, plants and dealer portals.

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Governance, permissions and audit visibility for multi-team fabricators.

Enterprise administration panel with role permissions and activity audit for window workspace users

Informal access doesn't scale past the founder's memory

Everyone had admin passwords in 2015. In 2026 you need proof of who changed price list 7 before the dealer complaint.

Without enterprise administration

  • Shared logins mean audits can't identify who approved the discount.
  • A departed employee still has VPN and workspace access weeks later.
  • Junior staff edit master data because roles were never defined.
  • Multi-site teams overwrite each other's supplier records.

With enterprise administration

  • Roles grant least privilege: quote, buy, post, administer separately.
  • User lifecycle ties hire and termination to access provisioning.
  • Activity log captures sensitive changes with before and after values.
  • Team scopes limit visibility by site, brand or business unit.

When access is informal

  • Unauthorized discount on a façade quote erodes margin unnoticed.
  • Inventory adjustments lack approver identity when stock vanishes.
  • Dealer portal users see pricing fields they shouldn't.
  • IT can't answer auditor questions about segregation of duties.
  • Night-shift overrides bypass controls nobody documented.

When governance is built in

  • Granular permissions on modules, actions and data scopes.
  • Approval chains for POs, discounts and journal entries.
  • Immutable activity history on master data and transactions.
  • Team and site boundaries for multi-branch operators.
  • Exportable audit packs for ISO and customer compliance reviews.

Administration for growing fabrication businesses

Security and governance that match how window companies actually add sites and staff.

Role-based access control with custom role templates.

User provisioning, deactivation and session oversight.

Team and site scoping for data visibility.

Activity and audit log with searchable filters.

Approval workflows configurable per document type.

API key and integration access management.

Policy settings: password, MFA and session timeout.

Compliance exports for external auditors and partners.

Onboarding a new branch team safely

  1. 1

    Define roles

    Template roles for showroom, buyer, planner and finance per site.

  2. 2

    Invite users

    Users inherit team scope; sensitive rights need extra approval.

  3. 3

    Operate with traceability

    Discounts, postings and master edits log actor and timestamp.

  4. 4

    Review and certify

    Monthly access review report flags dormant or over-privileged accounts.

Governance complements these modules

Database administrator reviewing archived job records and compliance retention policies

Data Archiving

Archive historical records securely and automatically to support compliance, performance and long-term operational clarity.

HR administrator managing employee records attendance and contracts for window factory staff

HR & People

Keep employee records, attendance, contracts and payroll workflows close to the production and service reality.

Office manager reviewing AI-parsed supplier invoices beside a window fabrication workspace dashboard

Automation & AI

Parse invoices with AI, build visual automations, delegate work to autonomous assistants, and search your own knowledge base with RAG.

Scale teams without shared passwords and blind spots

Book a demo and we will map your org structure to roles, approvals and audit trails on a sample workflow.

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Pyramid Software's RA Workshop — 15+ years, 51 countries, 2,000+ fabricators. Locally supported in Bulgaria by Delice Automatics Ltd, official Pyramid Software representative.

  • +359 (885) 82 17 84
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  • Golden Class 20, Stara Zagora, Bulgaria
15+ years on the line51 countries30-day guarantee (eligible editions)

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